Mercy Corps announces vacancy for Administrative & Finance Assistant . Interested candidates can apply for the job. Read the full article below for the job details.

Knowledge and Experience

• Intermediate degree in business management or other relevant field, Bachelor’s in management preferred
• At least 2 years of work experience in similar types of positions. Prior experience in non-governmental organization preferred. 
• A clear understanding of program support, office management, procurement, administration, logistics ethics and donor compliance is essential.
• Strong team coordination, listening, and consensus building skills.
• Strong computer literacy with a full knowledge of office applications.
• Strong organizational skills and demonstrated ability to multi-task and process information into action as to not delay program activities
• Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members.
• Ability to work effectively with an ethnically diverse team in a sensitive environment
• Strong organizational skills and demonstrated ability to multi-task and process information into action as to not delay program activities

Essential Job Responsibilities

The specific duties and responsibilities of the Administrative and Finance Assistant include, but are not limited to, the following:
Administration

• Assist Admin and Finance team for efficient and effective general administration management.
• Ensure well established and maintained documentation filing systems for office correspondence and admin and log related official documents. 
• Assist procurement of Office Supplies and office stationery. Coordinate and maintain stock of stationery and office supplies at the Mercy Corps for the programs team.
• Support to program staffs during program activities delivery. 
• Assisting in the timely payment of office rent, electricity, telephone, and other vendors payment.
• Assist the Admin & Log officer for Fleet Management which includes vehicle request management, repair and maintenance, Insurance, renewal etc.
• Assist the Admin & Log Officer to Implement and manage relevant logistics systems which includes Inventory, warehouse, and transportation management.  
• Assist the Admin & Log Officer for the Asset and Inventory Management.

Procurement

• Assist the Procurement Specialist to coordinate with HGSFP partner NGOs for procurement plans and provide necessary support for the effective and efficient implementation of procurement activities.
• Administrative and Finance Assistant will provide support for the follow up with PNGO’s and other key stakeholders to track status of Supply Chain Management.
• Assist the procurement specialist to update and maintain HGSFP supply chain management information database at PNGOs level under the guidance of the procurement specialist
• Collect the procurement plan from the program and make necessary arrangements for the procurement of goods and services as per the procurement plan under the guidance of the procurement specialist.
• Assist the Program Teams and Admin & Logistic officer for source to pay (S2P) which includes support in purchasing, receiving and payment to supplier/vendors.
• Assist the Admin & Logistics officer to maintain up-to-date procurement files based on PR numbers.

Finance and Compliance Management

• Assist financial monitoring of IPO’s and fund request review under HGSF Program and other as per requirement.
• Assist program team to ensure all required documents and Code before submit finance for the settlement.
• Ensure all interventions adhere to Mercy Corps’ Gender Policy, Do No Harm principles, and beneficiary accountability standards.
• Ensure compliance with donor and Mercy Corps regulations related to the program.
• Ensure that all relevant business transactions/relationships are transparent and in compliance with the law of land and, MC Nepal/donor policies. 
• Ensure all internal control procedures are adhered to and that necessary measures are put in place to ensure high standards of accountability and compliance. 
• Work closely with finance/compliance to mitigate fraud, conflict of interest and legal ramifications of Mercy Corps activities. 
• Support and orient on MC Code of Ethics and uphold Mercy Corps’ Zero tolerance of corruption policy. 
• Support on financial audit as when required

OTHERS

• Mercy Corps as a humanitarian agency is expected to respond as and when a crisis and humanitarian situation engulfs. As an MC employee all staff are expected to be part of humanitarian and emergency response in addition to their regular roles and responsibilities.
• Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
• Conduct themselves both professionally and personally in such a manner as to bring credit to Mercy Corps and not to jeopardize its humanitarian mission.
• Other duties as assigned by their supervisor and or Country Director.

Supervisory Responsibility: NA

Accountability

Reports Directly to: Administrative and Logistics Officer- Dhangadhi Office with a dotted line to Procurement Specialist

 
Works Directly with: Program Manager, Field Manager, Technical Team, MEL team, Admin & Logistic Officer, Finance and Compliance team.

About Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within. Now, and for the future. Mercy Corps has been operating in Nepal since 2005, implementing programs in food security, agriculture, market development, financial services, girl’s education, climate change adaptation and disaster risk reduction. We take a systems-based approach in our programming, with the aim of improving the lives and potential of vulnerable individuals and communities across Nepal.

Click here to apply

Application Deadline: 1st Jun, 2022