Mercy Corps announces vacancy for Subaward Officer. Interested candidates can apply for the job. Read the full article below for the job details.
Knowledge and Experience
- Bachelors’ degree in Accounting, Business / Finance Management, or other related disciplines.
- At least 2 years of relevant experience in administering small grants in an international/local environment.
- A solid understanding of financial and procurement organizational systems and procedures.
- Experience in subaward design, negotiation, and administration is required
- Prior experience with USAID funded projects and knowledge of USAID grant conditions is preferred.
- Effective verbal and written communication, multi-tasking, organizational, and prioritization skills are necessary.
- Strong analytical, communication and organizational skills with attention to detail.
- Ability to work effectively with an ethnically diverse team in a sensitive environment
Essential Job Responsibilities
The specific duties and responsibilities of the Sub Award Officer include, but are not limited to, the following:
- Review partner (sub-recipient) monthly/quarterly financial reports for accuracy and tracking against the subaward budget.
- Assist partners in the financial system set up their subaward and provide guidance in operating the financial system effectively and generating the required financial reports for the subaward.
- Oversee financial forecasting, budgeting and cash flow of partners for the subaward.
- Work continuously to improve the financial management capacity of both finance and non-finance staff of local partners. Orient program staff on techniques/tools that can be used to ensure a reasonable and realistic planning/budgeting process for the subaward.
- Conduct financial monitoring visits of partners to verify that sub-awards are being managed in accordance with the terms and conditions of the subaward agreement. Identify issues and advise on possible resolutions. Follow up on prior monitoring visit findings to ensure recommendations are being adopted and corrective actions taken by the partner in a timely manner.
- Monitor subaward expenditure of local partners and coordinate with the Partnership Manager for any required subaward modifications.
- Assist in preparing required policies & procedures related to sub-award management and orient program staff.
- Responsible for financial close-out of subaward in accordance with the requirements of the sub-award agreement and MC subgrant procedures.
- Provide technical backstopping to local partners on effective financial & compliance management and arrange capacity building training as required &relevant. Identify and communicate compliance risks associated with program implementation.
- Maintain sub-award tracking and documentation in accordance with the MC Field Finance Manual and Subaward Financial Management Policy.
- Review sub-award transactions (including major procurement contracts) another documents for compliance with the subaward agreement. Identify and communicate any identified compliance risks to the Partnerships Manager. Prepare and maintain internal compliance-related reports.
- Coordinate with MC program/technical staff to effectively plan and provide technical assistance to partners, and closely monitor implementation of their activities in accordance with the objectives of the BHAKARI program.
- Communicate expectations, promote accountability, and provide constructive feedback to partners on the implementation of program activities.
- Ensure compliance with security procedures and policies as determined by country leadership.
- Proactively ensure that team members and community operate in a secure environment and are aware of policies.
ACCOUNTABILITY TO PROGRAM PARTICIPANTS
- Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants and to international standards guiding international relief and development work, while actively engaging participating communities as equal partners in the design, monitoring and evaluation of our field projects.
- Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC’s policies, procedures, and values at all times and in all in-country venues.
- Mercy Corps as a humanitarian agency is expected to respond as and when crisis and humanitarian situation engulfs. As an MC employee all staff are expected to be part of humanitarian and emergency response in addition to their regular roles and responsibilities.
- Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
- Conduct themselves both professionally and personally in such a manner as to bring credit to Mercy Corps and not to jeopardize its humanitarian mission.
- Other duties as assigned by his/her supervisor and or Country Director.
Supervisory Responsibility: N/A
Accountability: Partnership Manager, Director of Finance & Compliance, Position Description; National Staff Policy Handbook; Code of conduct and Mercy Corps policy and procedures.
Reports Directly to: Partnership Manager
Works Directly with: Finance and Compliance Director (with authority for technical financial and compliance matters), Chief of Party, Cluster Coordinator, Program Leads, Sub award Officer-Surkhet Cluster, Director of Programs, Partner Organizations, other support team members.
About Mercy Corps
Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within. Now, and for the future. Mercy Corps has been operating in Nepal since 2005, implementing programs in food security, agriculture, market development, financial services, girl’s education, climate change adaptation and disaster risk reduction. We take a systems-based approach in our programming, with the aim of improving the lives and potential of vulnerable individuals and communities across Nepal.
FEMALE candidates meeting the required criteria has added advantage for the position.
Application Deadline: 10th April, 2022