UNICEF

UN VENDOR SUSTAINABILITY QUESTIONNAIRE

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Step 1 of 9

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Dear Vendor Partner,

Greetings from People2People (P2P)!

Thank you for your cooperation and timely submission of the Phase 1 Vendor Registration Form.

As part of the ongoing vendor consolidation process for UN Agencies, we are now moving forward to the Second Phase of data collection.

In this regard, we kindly request you to complete the Phase 2 – Vendor Sustainability Questionnaire Form and upload the remaining required documents to ensure that your organization is fully validated and compliant with the standard requirements.

Deadline:
Please submit this form by 8th December 2025 (Monday), 4:00 PM.

Action Required:
Please complete the form and upload all required documents.

Should you have any questions or require assistance while completing the form, please feel free to contact us at 9767474213. Our team is available to support you throughout the process.

Thank you.

Legal Name of Vendor*

Full legal name as registered with the government.

Company Registration No.*

Government-issued company registration number.

Do you have company registration renewal document?*

State Yes/No.

Copy of company registration renewal document*

Accepted file types: pdf, Max. file size: 2 MB.

If you do not have company registration document, specify the reasons*

Name of Contact Person*

Primary Point of Contact for Procurement

Designation*

Job title of the contact person

Email*

Email of the contact person.

Contact Number*

Main mobile number of the responsible person.

ORGANIZATION, SYSTEMS AND POLICIES

Are you classified as a micro, small or medium enterprise (MSME) as per the Government of Nepal's official MSME definition?*

Based on Nepal’s legal criteria (fixed capital investment), as defined by the Ministry of Industry.

Are you a member of the United Nations Global Compact? If yes, please specify how regularly the reporting is submitted.*

State Yes/No.

Details*

If yes, mention reporting frequency (annual, bi-annual, etc.).

Do you submit sustainability reporting to any third- party platform such as CDP, SEDEX, EcoVadis or other?*

State Yes/No.

Details*

If yes, list all platforms where your company is registered or rated.

Do you have a formal policy that covers the following areas described in the UN Supplier Code of Conduct?*

Choose the policies you have

Freedom of Association and Collective Bargaining

Forced or Compulsory Labour

Protection and Safeguarding of Children (including Child Labour)

Discrimination

Wages, Working Hours and Other Conditions of Work

Health and Safety of the workplace

Human Rights

Harassment, Harsh or Inhumane Treatment (including Sexual Exploitation and Abuse)

Non-engagement of sales or manufacturing of Mines

None of these policies is in place

Are any of these policies included in your Code of Conduct?*

Please select all the responses that fit

Gift and hospitality

Conflict of interest

Anti-corruption

None of these areas is covered by the Code of Conduct

We don't have a Code of Conduct

How are these policies/code of conduct implemented? (please select all the responses that fit)*

Employees are regularly trained in the policies

New staff are trained in the policies as part of their onboarding

All Policies/Code of conduct have a record of review, so changes are recorded

All Policies/Code of conduct are signed by Management

All our Policies/Code of conduct are publicly available

All our Policies/Code of conduct have been in place for three years or more

We haven't implemented any of these actions

None of the mentioned Policies/Code of conduct is in place

Do you invest in community development activities in the markets the company sources from and/or operates in?*

State Yes/No.

CLIMATE, ENVIRONMENTAL MANAGEMENT

Do you have a company-wide environmental policy in place?*

State Yes/No.

If yes, attach the policy.*

Accepted file types: pdf, Max. file size: 2 MB.

Do you have an environmental management system in place that is certified by an external body?*

If yes, specify the certification (e.g., ISO 14001) and attach a copy of the certificate or audit report.*

Accepted file types: pdf, Max. file size: 2 MB.

How is waste handled? *

Please attach the Documented Procedure of waste handled*

Accepted file types: pdf, Max. file size: 2 MB.

Is recycling practised by your organization? *

Please attach the Procedure for recycling practised by your organization*

Accepted file types: pdf, Max. file size: 2 MB.

How are hazardous materials and chemicals managed? *

Please attach the Procedure of how hazardous materials and chemicals managed*

Accepted file types: pdf, Max. file size: 2 MB.

Does your organization have measures in place to reduce your energy consumption? *

Please attach an Action Plan*

Accepted file types: pdf, Max. file size: 2 MB.

QUALITY MANAGEMENT

Do you have a formal policy covering quality management?*

State Yes/No.

If yes, attach the policy.*

Accepted file types: pdf, Max. file size: 2 MB.

Does your organization have a quality management system in place? *

If yes, attach the documented system.*

Accepted file types: pdf, Max. file size: 2 MB.

Are quality inspections carried out? *

Does your organization carry out quality controls? *

Does your organization evaluate its output as part of a continuous improvement process? *

HEALTH & SAFETY

Do you have a formal policy covering the health & safety of your employees?*

State Yes/No.

If yes, attach the policy.*

Accepted file types: pdf, Max. file size: 2 MB.

Does your organization have a health and safety management system in place? *

If yes, attach the policy.*

Accepted file types: pdf, Max. file size: 2 MB.

Is appropriate Personal Protective Equipment (PPE) provided to employees? *

Is firefighting equipment available? *

Does your organization conduct accident investigations? *

Is health and safety training provided to your employees? *

LABOUR STANDARDS

Do you have an organizational or company staff handbook?*

State Yes/No.

If yes, attach document*

Accepted file types: pdf, Max. file size: 2 MB.

Please select how your organization approaches salary payments and contracts (please select all the responses that fit)*

We have a policy in place to ensure that we pay at least the minimum wage according to national legislation

We provide Social Security Fund (SSF) to all staff.

We provide Provident Fund (PF) and Gratuity to all staff.

We provide only Provident Fund (PF) to all staff.

Payments are made in cash.

Payments are made in bank account.

We have none of these in place

What is the approach of your organization regarding keeping original identification documents of your employees?*

Do you have a procedure in place to verify the age and identity of new employees?*

Are your employees covered by a collective agreement or are they members of a union?*

What does your organization have in place to ensure that there is no discrimination in pay? (please select all the responses that fit)*

CHILD RIGHTS & SAFEGUARDING

Do you have a policy on safeguarding (including prevention of sexual exploitation and abuse, sexual activity with children or other forms of violence) covering personnel, contractors and others acting on your behalf?*

Formal safeguarding policy aligned with international standards that apply to all staff, subcontractors and representatives

If yes, attach document*

Accepted file types: pdf, Max. file size: 2 MB.

Does your organization have a mechanism in place for reporting, investigating and addressing harassment (including sexual harassment)?*

If yes, attach document*

Accepted file types: pdf, Max. file size: 2 MB.

What mechanism does your organization have in place for preventing, reporting and investigating cases of sexual exploitation and abuse? (please select all the responses that fit)*

Are you able to comply with UN's Policy on Safeguarding?*

confirms willingness and capacity to follow all UN safeguarding requirements when delivering goods or services.

Do you have a formal commitment and policy to prevent and tackle child labour?*

Company should have a written policy or statement prohibiting child labour.

If yes, attach document*

Accepted file types: pdf, Max. file size: 2 MB.

Do you have systems, procedures, or agreements that allow you to assess risks and improve traceability of raw materials to ensure that your supply chain is free from child labour and related violations?*

Performs due diligence on suppliers and raw-material sources to avoid child-labour risks.

EQUAL OPPORTUNITY, HUMAN RIGHTS

Do you have a policy for Gender Discriminations & Equal Opportunity?*

If yes, attach document*

Accepted file types: pdf, Max. file size: 2 MB.

What measures does your organization have in place to encourage diversity and inclusion in the workplace? (please select all the responses that fit)*

If yes, attach document*

Accepted file types: pdf, Max. file size: 2 MB.

What measures does your organization have in place to increase diversity and ensure gender balance in the workforce? *

Does your organization have a procedure in place to encourage the employment and inclusion of persons with disabilities in the workplace?*

Is there a policy in place that explicitly mentions your organization's commitment to human rights?*

What measures does your organization have in place to avoid discrimination in the recruitment process? *

Are there specific positions in your organization that only men or women can work in?*

SUPPLY CHAIN, ETHICALCONDUCT

Do you have a formal policy on on anti-corruption and business integrity?*

Written policy that prohibits bribery, fraud, extortion, facilitation payments, and all forms of corrupt practices.

If yes, please attached policy.*

Accepted file types: pdf, Max. file size: 2 MB.

Has your company ever been found to have broken the law or settled a legal case related to corruption, fraud, bribery, extortion, or any other breach of laws in Nepal or any other country?*

Any history of legal cases

Is your organization doing sustainability risk assessments of your suppliers*

Any history of legal cases

Is your organization ever forced or put in a position to make payments outside of the conventional channels to facilitate work or business relationships? *

How is anti-corruption encouraged? (please select all the responses that fit) *

We have specific guidance in place to address anti-corruption

We train our employees on how to address anti-corruption

We have a whistleblowing system in place that can be accessed by anyone

We have an independent audit department or officer reporting directly to our board

We have no measures in place

Has your organization received a penalty or fine for regulatory issues in the last five years? (please select all the responses that fit) *

No, we have not

Yes, for environmental issues

Yes, for labour issues

Yes, for issues related to bribery and corruption

Yes, for health and safety issues

Yes, for fraud or other proscribed practices

Has your organization previously engaged in the sale or manufacture of anti-personnel mines or components used in the manufacture of anti-personnel mines? *

UN VENDOR SUSTAINABILITY QUESTIONNAIRE

ORGANIZATION, SYSTEMS AND POLICIES

CLIMATE, ENVIRONMENTAL MANAGEMENT

QUALITY MANAGEMENT

HEALTH & SAFETY

LABOUR STANDARDS

CHILD RIGHTS & SAFEGUARDING

EQUAL OPPORTUNITY, HUMAN RIGHTS

SUPPLY CHAIN, ETHICALCONDUCT

Patan Dhoka, Lalitpur, NEPAL

Email : [email protected]

Contact : (01) 5439788 / 5439746

EMPLOYER

JOB SEEKER

Find Us

UN VENDOR SUSTAINABILITY QUESTIONNAIRE

ORGANIZATION, SYSTEMS AND POLICIES

CLIMATE, ENVIRONMENTAL MANAGEMENT

QUALITY MANAGEMENT

HEALTH & SAFETY

LABOUR STANDARDS

CHILD RIGHTS & SAFEGUARDING

EQUAL OPPORTUNITY, HUMAN RIGHTS

SUPPLY CHAIN, ETHICALCONDUCT

Patan Dhoka, Lalitpur, NEPAL Email : [email protected] Contact : (01) 5439788 / 5439746

EMPLOYER

JOB SEEKER

Find Us

Patan Dhoka, Lalitpur, NEPAL

Email : [email protected]

Contact : (01) 5439788 / 5439746